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Guidelines for the paper valuators and Chairman Board of Examinations

Guidelines for the paper Evaluators and Chairman Board of Examinations:

 The following guidelines are issued for Central Valuation of Answer Papers for various UG & PG courses which should be followed by both the Chairman of Board of Examination and Paper Evaluators. Camp Officer is responsible for the implementation of guidelines.

  1. Camp Officer, Chairman of Board of Examinations, Chief examiners and Examiners are responsible for ensuring the proper conduct of paper valuation and OMR entry of mark statements.
  2. Valuation time: 10.00 am to 5.00 pm with a lunch break of 1 hour between 1.00pm to 2.00pm. 
  3. Evaluators should report within 10.30 am and should remain in the hall till 4.30pm.
  4. It is the responsibility of the chairman to ensure the presence of paper evaluators and maintaining a separate attendance book need to be submitted to camp officer daily for his counter sign.
  5. Chairman, board of examination should prepare key to the question paper for each subject concerned on the first day of valuation.  Bundles will be given for evaluation after ensuring the distribution of keys to the evaluators.
  6. Each bundle will contain 25 answer scripts and each evaluator is permitted to evaluate 2 bundles in a day.
  7. It is the responsibility of chairman to evaluate 10% of paper that is being evaluated by the evaluators under him and marks need to enter with green pen.
  8. Chairman and evaluators concern are fully responsible for any legal issues arising in the paper valuation process.
  9. Examiners will be given one bundle at a time. Each bundle should be valued for a minimum of two hours.  After completion of valuation of first bundle, the paper evaluator should enter the marks in the OMR sheet provided to them, after reviews and signed by the Chairman.
  10. Second bundle will be given only after the completion of valuation and entry of first bundle marks in the computer.
  11. It is responsibility of the chairman to verify the OMR entry and upload the same with the help of the staff in the examination section.
  12. Instruction for awarding marks: a) marks should be written only in the space provided in the front sheet using red pen only. b) paper evaluators are instructed not to write anything and anywhere in the manuscripts. c) marks should be awarded according to the keys provided to them. d)  Paper evaluator should mark -0- in the front sheet for a question if the candidate has written wrong/irrelevant answers. e) box pertaining to the questions should not be left blank. f) over writing of marks is not permitted and if happened so it should be counter signed by the chairman who has to make entry in the green pen. g) total marks should be written in words in the space provided. h) there should not be any discrepancy between the marks written in numerical and that written in words. If any discrepancies, the marks written in words will be taken as final.
  13.  It is the responsibility of evaluator and chairman to check the total before to make OMR entry.
  14. The correctness of marks entered should be authenticated by both the evaluator and chairman by affixing their signature on the top of the answer paper bundle cover for which a seal with the term “Entered by & Checked by “should be affixed and signed.
  15. The Chairman, board of examination should submit the sealed cover to camp officer and get an acknowledgement every day.
  16. This statement of acknowledgement need to be submitted to COE at the time claim of payment.
  17. Any discrepancy in marking or totalling in the answer scripts which is noticed, the college authorities will view it seriously and action will be initiated.
  18. Silence should be maintained and Mobile phones should be switched off during valuation.
  19. The Chairman board of examination is fully responsible for the proper conduct of entire valuation process and he is legally bound for any unnecessary incident related to evaluation.
  20. There will be one chief examiner for every 5 examiners.



I _________________________ read the guidelines for paper valuation and I am fully aware of all the facts mentioned in it.





Islamiah College (Autonomous)
Vaniyambadi - 635 752
Tamil Nadu, INDIA.
Phone: +91 4174 235206